Event Recording and Photography


Our purpose for processing data under this section is to carry out the activities of the Society.

The lawful basis we rely on for processing your personal data is your consent under article 6(1)(a) of the GDPR.

If we capture any special category data under this section, as well as our lawful basis above, we'll process this data under article 9(2)(a) of the GDPR, which means we need to gain explicit consent from you in order to process that particular data.

What data we collect

If you attend one of events, you may be recorded or photographed if we determine it useful for the Society's activities. If you are captured on these recordings, then they are or might be considered to contain your personal data. This data could include your image as well as anything that you say which contains personal data.

Why we need your data

We need this data so that we can:

  • promote the Society and to further its activities as a result
  • provide a historical record of our events

What we do with your data

We may publish our events to platforms such as YouTube or our website so that others can access it in the future.

We may also use your data in social media posts, email campaigns, and other marketing campaigns.

Retention length

We will review whether we still need to hold your personal data monthly. We will notify you when we decide that we no longer need your data, and we will subsequently destroy it.

Data processors

We use the Society's account on the Union's G Suite organisation (a service operated by Google) to store recordings of events and for some of our emails. We may also publish to YouTube (a service operated by Google) for historical record purposes.

We also use Mailchimp to manage our emails containing your data under this section.

Finally, we use Facebook and Twitter for social media, and may create posts involving your personal data on these platforms.